Job Breakdown Sheet

 

Description of the Task:

Limited Service Financial Institution Data Match (FIDM) Bank Levy

Revision Date: 05/27/2026

Process Owner (i.e. person responsible for updating this sheet):

Central Registry

Time to complete process:

Varies

Documented Role:

Central Registry Supervisor or Lead

Starting Point:

Standard Work Link

Receiving a Limited Service Request from another Jurisdiction

Tools & supplies required:

AZCARES

Important Steps

Key Points

Reasons

Training Aid

What?

A logical segment of the process that advances the work.

How?

Things in important steps that will:

1. make or break the process

2. make the work easier

Why?

List the reasons for

the key points

Include a picture, a map, additional contacts or resources that are relevant for success when performing this process.

1

A Limited Service request is received by Transmittal #1 (T1) or #3 (T3) for a FIDM bank levy.
  1. A Limited Service FIDM bank levy request is received by one of the following methods:
  2. Electronic Document
  3. Exchange (EDE).
  4. Mail
  5. Email Fax Communication Center
   

2

The case is added to the Limited Services tracker.
  1. The supervisor or lead will add to the Central Registry (CR) assignment database tracker.

 

  

3

Email the request to the FIDM team.
  1. The supervisor or lead will send an email to the [email protected] inbox.
  2. Subject line to read: Limited Services request for review.
  3. FIDM will review to ensure that it meets the criteria for a bank levy.

 

  

4

The FIDM team's response to the CR.
  1. The FIDM team will respond to the initial request from the CR supervisor or lead sent within 2 business days. The response shall:
  2. Advise yes if the bank levy meets the criteria or,
  3. Advise that it does not meet the criteria.
  4. The FIDM team will provide the reason the bank levy does or does not meet the criteria

 

  

5

Case assignment within the CR.
  1. The CR supervisor or lead will assign the limited Services case based on the state and tab where it is listed in the Central Registry assignment database tracker.

 

  

6

Taking action based on case criteria: Meeting vs. Not Meeting.
  1. If the bank levy does not meet the criteria, the CR worker will take the following actions:
  2. Send the initiating jurisdiction (IJ) a rejection letter detailing why the bank levy did not meet the criteria.
  3. Upload the packet to the corresponding CSENet referral or manual referral.
  4. The CR worker will update their personal tracker that the limited service request was rejected and the reason for the rejection.
  5. The CR worker will provide the rejection reason to the lead, who will then add it to the Central Registry assignment database tracker.
  6. NOTE: If the request was received as a T3, update the T3 tracker.
  7. If the bank levy does meet the criteria, the CR worker will take the following actions:
  8. The CR worker will complete an intake and add the activity code F0071- COURT ORDER RECEIVED FROM CP/NCP/OJ.
  9. The CR worker will add an activity note as follows: "Limited service FIDM bank levy request from (add the name of the state requesting the bank levy).”
  10. The CR worker will inform the lead that a case has been opened and request that the Central Registry assignment database tracker be updated.

 

7

Completion of the FIDM bank levy action.
  1. The FIDM team will reply to the original email thread once the FIDM bank levy action is complete, indicating one of the following:
  2. Payment will be received
  3. No payment will be received

 

  

8

Payment confirmation for the FIDM bank levy action.
  1. When no payment is received from the bank levy:
  2. The CR worker will close out the limited services case.
  3. Notify IJ of the FIDM action results.
  4. Add the activity codes C0008- CENTRAL REGISTRY - RESPONSE SENT TO OJ BY EMAIL/EDE/FAX and C0025- CENTRAL REGISTRY - CLOSURE NOTIFICATION/LTR SENT TO OJ.
  5. Process and complete a 909 - UIFSA closure.
  6. When a payment is received from the bank levy:
  7. The CR worker will monitor the case until the payment is released to the IJ.
  8. Verify with the IJ that the money has been received before starting a closure.
  9. The CR worker will add the activity codes C0008 CENTRAL REGISTRY - RESPONSE SENT TO OJ BY EMAIL/EDE/FAX and C0025- CENTRAL REGISTRY - CLOSURE NOTIFICATION/LTR SENT TO OJ.
  10. Once confirmation from the IJ has been received, the CR worker will process and complete a 909 - UIFSA closure.
  11. The CR worker will update their tracker.